Last updated: 11.10.2026

1. Introduction
These Terms and Conditions (“Terms”) govern your use of the website operated by Sports Evolution Sàrl-S, 5, rue de la Gare, L-8325 Capellen, Luxembourg, RCS [number] (“Sports Evolution”, “we”, “us”), and your registration for and participation in any camp, event or activity booked through our website (“Site”). By using the Site or registering for a camp, you agree to these Terms. If you do not agree, please stop using the Site and do not register.

2. Use of the website
You may use the Site only for lawful purposes and in accordance with these Terms. You agree not to damage, disable or impair the Site or interfere with other users.

3. Intellectual property
All content on the Site, including text, graphics, images, logos, videos and software, belongs to Sports Evolution or its licensors and is protected by law. You may not reproduce, modify, distribute or republish any content without our prior written consent.

4. Registration and payment
Registrations are subject to availability and confirmation and are processed in order of payment. A registration is final only after full payment of the fee shown on the page of the chosen camp. Prices, schedules, venues and coaching staff may change. We may refuse or cancel a booking or payment in cases of suspected fraud or misuse. The parent or legal guardian making the registration confirms that they are authorised to register the participant and accept these Terms.

5. Cancellation and refund
a) Cancellation by the customer: Registrations cancelled before the ordering date of the selected add-ons (clothing set, water bottle) are refunded in full, minus a €5 administration fee. Registrations cancelled after that date are refunded minus the cost of the selected add-ons and minus the €5 administration fee. To find out whether the add-ons for your camp have been ordered, contact info@sportsevolution.lu.
b) Cancellation within 7 days before the camp starts: no refund, unless the participant is sick or injured and a medical certificate is provided.
c) Add-ons already ordered can be collected from our staff for up to 3 weeks after the camp.
d) Refunds are paid to the original payment method.
e) Right of withdrawal: camps are leisure services provided on a specific date. Therefore, no statutory right of withdrawal applies after booking.
f) Cancellation by Sports Evolution: if we cancel a camp, for example because the minimum number of participants is not reached, we refund the camp fee in full or transfer the registration to another camp, as chosen by the parent. No further compensation is owed.

6. Weather
We do not cancel camps because of weather. If conditions are unsuitable for outdoor activity, we switch to an indoor programme (for example board games and table football tournaments) so the camp continues as planned. No refund applies, as the camp takes place in full.

7. Health, safety and supervision
The safety of every participant is our priority. Camps are run with a supervision ratio of approximately 1 coach per 10 children. Coaches are briefed on basic first-aid procedures, and a first-aid kit is available at every camp.
At registration, parents/guardians must provide accurate and complete emergency contacts and disclose all relevant medical conditions, allergies and medication, and must inform us of any change before the camp. By registering, the parent/guardian confirms that the participant is fit to take part in sport.
In case of accident, illness or medical concern, we will contact the parent/guardian immediately and, where necessary, emergency services. The parent/guardian authorises our coaches to give first aid and to arrange urgent medical treatment if the parent cannot be reached in time. Coaches do not administer medication unless agreed in writing in advance.
Sport carries inherent risks of injury. By registering, you accept the normal risks of participation in the relevant sport.

8. Insurance
Sports Evolution holds civil liability insurance for the camps. The parent/guardian confirms that the participant has valid personal accident and health insurance, which applies primarily to injuries.

9. Conduct of participants
Participants must follow the instructions of the coaches and the rules of the venue. In case of serious or repeated misconduct, danger to others or damage, we may send the participant home after informing the parent/guardian. No refund applies in this case. The parent/guardian is liable for damage caused intentionally by the participant.

10. Drop-off, pick-up and personal belongings
Participants may only be collected by the persons named at registration. Parents/guardians must respect drop-off and pick-up times. We supervise participants only during camp hours. We are not responsible for the loss, theft or damage of personal belongings, including phones and valuables.

11. Children’s data, photos and communication
We collect the following data about the participant: name, date of birth, allergies, medical information and emergency contact. We use it solely for the safety, wellbeing and organisation of the camp. We share it only with our coaching and catering staff as needed and with service providers required for booking, payment and communication (including website, payment, email and messaging providers), who process it in line with GDPR.
Photos and videos are shared in a private WhatsApp group for each camp, which is open to parents and participants, with the consent given at registration. Public use (website, social media such as Instagram and TikTok, posters, flyers) takes place only with separate consent, which can be withdrawn at any time by email to info@sportsevolution.lu. Withdrawal applies to future use.
We keep personal data for [X months] after the camp and then delete it, except where records must be kept by law (for example accounting records).
You may request access to, correction of, or deletion of your child’s data at any time at info@sportsevolution.lu. You may also lodge a complaint with the Commission nationale pour la protection des données (CNPD).

12. Liability
We are liable in accordance with Luxembourg law. To the extent permitted by law, we exclude liability for indirect, incidental, special or consequential damages. Our liability for injury or loss caused by gross negligence or wilful misconduct is not excluded. Nothing in these Terms limits mandatory consumer rights.

13. Force majeure
We are not liable for failure or delay caused by events beyond our reasonable control, such as official orders, venue closures, severe weather, strikes or emergencies. In such cases we will offer a replacement date or a refund of the fee for the part of the camp that could not take place.

14. Website, third-party links and warranties
The Site is provided “as is” and “as available”. We do not guarantee that it will be error-free or uninterrupted. The Site may link to third-party websites. We are not responsible for their content or privacy practices.

15. Privacy
Your use of the Site and registration are also governed by our Privacy Policy, which explains how we process personal data in compliance with GDPR.

16. Changes to the Terms
We may amend these Terms. The version in force on the date of your registration applies to that registration. Changes are published on this page with an updated “Last updated” date.

17. Governing law and jurisdiction
These Terms are governed by Luxembourg law. Disputes fall under the courts of Luxembourg, subject to mandatory consumer protection rules. If a provision is invalid, the others remain valid.

18. Contact
Sports Evolution Sàrl-S, 5, rue de la Gare, L-8325 Capellen, Luxembourg
Email: info@sportsevolution.lu